1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1;  Carol Studdard, District No. 2; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Superintendent David Owens was also present for the meeting. 

Superintendent

2. C-1 Minutes of student hearings, organization meeting, and regular meeting on November 20, 2007

Attachment: Nov2007Disc.pdf (Confidential Item)
Attachment: Nov2007Organiz.pdf
Attachment: Nov2007Reg.pdf

Deputy Superintendent

3. C-3 Proposed Allocation Changes for 2007-2008

Attachment: Proposed Allocation Changes for 2007-2008.pdf

4. C-3A Agreement between Clay County School Board and Clay County Sheriff's Office for Purchase of Gasoline at Middleburg Facility

Human Resources

5. C-5 2007-2008 Salary Schedule Amendments

Attachment: Minimum Wage Increase 2008.pdf

6. C-6 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 12-07.pdf

Instruction

7. C-7 Co-Enrollee list for November 2007

Attachment: Co-Enrollee list for November 2007.pdf (Confidential Item)

8. C-8 Charter School Application Exception

9. C-9 Student Travel

Attachment: BACKUP-DECEMBER, 2007.pdf

10. C-10 Clay County Charter School Plan and Application

Attachment: Charter Schools Board Plan 12 07.pdf
Attachment: Charter Schools Application 12 07.pdf
Attachment: charter application evaulation rubric.pdf

11. C-11 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements Dec 07.pdf

Business Affairs

12. C-12 Warrants and Vouchers for NOVEMBER, 2007

Attachment: WARRANTS AND VOUCHERS.xls

13. C-13 Write Off Non-Sufficient Funds (NSF) Checks at Lakeside Junior High

14. C-14 Monthly Property Report - November, 2007 - Furniture/Equipment

Attachment: Furniture-Equipment Report-November, 07.pdf

15. C-15 Monthly Property Report - November, 2007 - AV Materials

Attachment: Audiovisual Report-November, 07.pdf

16. C-16 Monthly Property Report - November, 2007 - Software

Attachment: Software Report-November, 07.pdf

17. C-17 Monthly Property Report - November. 2007 - Vehicles

Attachment: Vehicles Report-November, 07.pdf

18. C-18 Deletion of Certain Items Report - December, 2007

Attachment: Monthly Deletion Report-December, 07.pdf
Attachment: Monthly Deletion Report (Attachments)-December, 07.pdf

19. C-19 Monthly Financial Report for November, 2007

Attachment: MONTHLY FINANCIAL NOV, 2007.xls

20. C-20 Budget Amendments for the Month of November, 2007

Attachment: Budget Amendments Cover Sheet Nov 2007.pdf
Attachment: General Fund - Revenue.xls
Attachment: General Fund - Appropriations.xls
Attachment: Debt Service.xls
Attachment: Capital Projects.xls
Attachment: Food Service.xls
Attachment: Special Revenue - Other.xls
Attachment: Internal Service Funds.xls

21. C-21 Bid Renewals December 2007

22. C-22 Bids to Be Awarded December 2007

Support Services

23. C-23 Final (Phase III) Plans and Specifications for Re-Roofing Buildings 1 & 2 at Keystone Heights High School

24. C-24 Final (Phase III) Plans and Specifications for Re-Roofing Buildings 1, 2, 3 & 4 at Lake Asbury Elementary School

25. C-25 Final (Phase III) Plans and Specifications to Replace Transite Panels and Doors on the East Walls, Buildings 3, 4, 5, 6, 7 & 8 at Keystone Heights Elementary School

26. C-26 Final (Phase III) Plans and Specifications for Duct Board Replacement B-3C at Clay High School

27. C-27 Pre-Qualification of Contractors

Attachment: Prequal Backup.pdf

28. C-28 Right-Of-Way Easement with Clay Electric Cooperative, Inc. for Shadowlawn Elementary

Attachment: CEC Easement Shadowlawn.pdf

29. C-29 Surrender and Termination of Easement Rights at Shadowlawn Elementary

Attachment: S & T Easement Shadowlawn.pdf

30. C-30 Schematic (Phase I) Plans and Specifications for Elementary School Y

31. C-31 Final Plans and Specifications for Thunderbolt Elementary Parking/Drive Improvements

32. C-32 Final Plans and Specifications for Middleburg Elementary Parking/Drive Improvements

33. C-33 Final Plans and Specifications for District Office Parking/Drive Improvements

34. C-34 Easement with Double Branch Community Development District for OakLeaf Village Elementary

Attachment: Double Branch Easement.pdf

35. Adoption of all remaining Consent Items

Minutes: Consent Items C-2 and C-4 were moved to Discussion by Mr. Bolla.

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

36. Board Member Recognition

Minutes: Mr. Van Zant, Sr., was publicly recognized and thanked for his dedicated service on the School Board as an Interim Member during the absence of his son, Charles Van Zant, Jr.  Mr. Van Zant, Jr., served an 18-month call to active duty with the Florida National Guard, with 12 of those months being spent in Kuwait.  Mr. Van Zant, Sr. was appointed by the Governor on May 23, 2007 to serve on the Clay County School Board until his son's release from active duty.  

37. Recognize Green Cove Springs Junior High as the school having the highest percentage of employees attending the 2007 Health Fair (Sheila Gann)

Minutes: Dr. Hatcher was present to accept the award.  GCSJH will also enjoy a catered lunch by Carabba's.

Superintendent

38. C-2 (Bolla) Establish Clay Today and My Clay Sun (Florida Times-Union) as the official publications for required School Board advertising

Motions:
Approve the Clay Today and the My Clay Sun (Florida Times-Union) as official publications for required School Board advertising.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Deputy Superintendent

39. Public Hearing for CCSB Policy 6GX-10-5.02 General Policies, G.6 Registration Fees

Attachment: CCSB - Policy 5.02 General Policies - Public Hearing.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve policy as submitted.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye
Carol Studdard	- Aye

40. Public Hearing for CCSB Policy 6GX-10-6.01 Educational & Ancillary Facilities, B. Annual Architect/Engineer Selection

Attachment: CCSB - Policy 6.01 Educational & Ancillary Facilities - Public Hearing.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve policy as submitted.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Human Resources

41. C-4 (Bolla) Superintendent's Salary for 2007-2008

Attachment: SUPERINTENDENT.pdf
Minutes: 

Mr. Bolla pulled this item to discuss the Board's contribution to the state's recommended salary.  Following lengthy discussion, Mr. Van Zant called for the question.  The motion was seconded by Mrs. Vallencourt.  The motion passed 4-1, with Mr. Bolla dissenting.

Motions:
Recommend approval of the salary as proposed.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Nay
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Instruction

42. The School District of Clay County’s Participation in the Florida School Board Association’s Exclusivity Appeals/Lawsuit

Attachment: Charter School Sole Responsibility Denial.pdf

Motions:
Recommend participation in the lawsuit.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Business Affairs

43. Review of District's Investments in Florida Local Government Investment Pool(LGIP), Managed by State Board of Administration

Minutes: 

The SBA has engaged BlackRock to undertake an assessment of the current status of the investments of the Local Government Investment Pool.  Two pools were created, LGIP Pool A (will be run as a cash vehicle for investors) and LGIP Pool B (will contain the distressed assets).  We currently have 86% in Pool A and 14% in Pool B.  New funds deposited into Fund A will not be subject to "redemption fees" to 2%, however, we will continue to divert all incoming revenues directly to Wachovia.

Support Services

44. Review Recommended New School and Revised Attendance Boundaries and Authorize Advertisement for School Board Consideration on January 17, 2008

Attachment: CCSBAttendanceBoundary122007.pdf
Minutes: 

With the Board's consent, this item was heard first on the discussion agenda.  The following citizen was present to speak to the item:  John Chappell.  

Motions:
Approve the authorization to advertise recommended attendance boundaries.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

45. Update on Transportation Issues

Minutes: The County Public Works Department has inspected the walk paths in question in the Bear Run subdivision and has agreed to clean them up.  School principals are marking all entry points to their schools.   

46. New Mass Communication System

Minutes: Mr. Elliott briefly explained the new system called ParentLink.  The system will allow us communicate with parents during emergencies or about special events.  A test message from the Superintendent went out to all parents tonight (December 20).

47. Reminder: School Board Workshop on January 24, 2008 (4:00 p.m.) to review Clay County's Records Management Plan

48. Property Tax Restructure

Minutes: 

(Mr. Van Zant)  If lawmakers in Tallahassee do not hold public education harmless as they have indicated, a proposed constitutional amendment to change the property tax structure in Florida could result in significant revenue losses to school districts across the state.  Information will be placed in the school district's newsletter to educate employees and parents on the impact of this amendment should it pass. 

 

49. Coordinator of Facility Planning position

Minutes: (Mr. Bolla).  There was brief discussion about the position being vacant and the need to expand our search for qualified applicants. 

50. Legislative Priorities

Minutes: 

(Mr. Bolla)  In response to Mr. Bolla's inquiry, the Legislative Priorities will be brought to the School Board at the January meeting for approval.